---
title: "HR, attendance and payroll software in Egypt: what to check"
description: "What an Egyptian company needs from attendance devices, mobile check-in, leave and payroll, and when a custom HR system beats an off-the-shelf app."
url: https://kftechsolutions.dev/blog/hr-attendance-payroll-software-egypt
language: en
published: 2026-11-06
modified: 2026-11-06
author: Kirollos Fayez
site: "KF Tech Solutions — https://kftechsolutions.dev"
---

# HR, attendance and payroll software in Egypt: what to check

What an Egyptian company needs from attendance devices, mobile check-in, leave and payroll, and when a custom HR system beats an off-the-shelf app.

HR software for a company in Egypt has three jobs that matter more than any
other: record who came to work and when, track leave and permissions, and turn
that data into a payroll sheet your accountant can trust. If those three are
connected, the rest can wait. If they are not, someone is still copying numbers
from the attendance device into Excel at the end of every month.

Last checked: 6 November 2026

## What the system has to cover

Most companies start looking for an HR system because of one pain: late
arrivals nobody tracks, leave balances kept in a notebook, or a payroll sheet
that takes three days to prepare. The fix is a single employee record that
everything else hangs from:

- **The employee file**: contract type, start date, department, branch, salary, allowances and documents.
- **Attendance**: check-in and check-out, from a device, a phone or both.
- **Leave and permissions**: requests, approvals and balances.
- **Payroll inputs**: hours, absences, lateness, overtime, bonuses and deductions.
- **Reports**: per branch, per department and per employee, exportable for the accountant.

Recruitment, performance reviews and training are useful, but they rarely
decide whether the system pays for itself. Start with the monthly cycle.

## Attendance: devices, mobile check-in, or both

How people check in depends on where they work. An office with one entrance is
a different problem from a sales team in the field or a chain of shops.

| Method | Works best for | Watch out for |
| --- | --- | --- |
| Fingerprint or face device | Offices, factories, warehouses | Getting the data out of the device automatically, not by USB stick |
| Card or tag reader | Sites with many workers and shifts | Cards lent to colleagues |
| Mobile app with location | Field sales, technicians, drivers | Phones without GPS enabled, and the employee's privacy |
| Web check-in | Small offices and remote staff | Easy to check in from anywhere unless limited by network or location |

Many companies end up with a mix: a device at head office, the app for the
field team. The system should treat all of them as one attendance log, with the
source recorded next to each entry.

Fingerprints, face images and location history are personal data. Decide who
can see them and how long you keep them, and read our guide to
[Egypt's data protection law for apps](https://kftechsolutions.dev/blog/egypt-data-protection-law-apps)
before you collect them.

## Leave, permissions and shifts

This is where paper systems break first. A useful leave module lets an employee
request annual, sick or casual leave from the phone, sends it to the right
manager, and updates the balance once it is approved. Short permissions, such
as leaving two hours early, should follow the same path.

Shifts need their own rules. A factory with a night shift, a shop open until
midnight and an office working Sunday to Thursday cannot share one fixed
schedule. Define shift patterns, grace periods for lateness and what counts as
overtime, then let the system apply them to every check-in.

## From attendance to payroll

The point of collecting attendance is the salary sheet. At the end of the
month, the system should produce, per employee:

1. Days worked, absences and approved leave.
2. Lateness and early leaving, after the grace period.
3. Overtime hours, split by the rate that applies.
4. Allowances, bonuses, advances and deductions.
5. Gross salary, social insurance, salary tax and net pay.

Each figure should link back to the records behind it, so when an employee
questions a deduction, HR can show the exact days. This is the same lesson as
[when your dashboard is lying to you](https://kftechsolutions.dev/blog/your-dashboard-is-lying-to-you): a
total nobody can trace will not be trusted.

## Social insurance and salary tax: keep the rules editable

Social insurance in Egypt is governed by the Social Insurance and Pensions Law
No. 148 of 2019 and administered by the National Organization for Social
Insurance (NOSI). Salary tax is withheld by the employer and paid to the
Egyptian Tax Authority. Employment terms such as working hours, leave and
overtime follow the Labour Law No. 14 of 2025, which replaced Law No. 12 of
2003.

Insurable wage limits, contribution shares and tax brackets are changed by
official decisions over time. A good system stores them as settings with an
effective date, not as numbers written into the code, so a change next January
is an update by your accountant, not a new project. This section is general
information, not legal or tax advice: confirm the current figures with NOSI,
the Tax Authority or your accountant.

## Off-the-shelf HR app or a custom system?

Ready-made HR apps are quick to start and fine for a single office with
standard working hours. A custom system makes sense when your rules are the
product of how you actually operate.

| Your situation | Usually better |
| --- | --- |
| One office, under 30 staff, standard hours | Off-the-shelf app |
| Several branches or sites with different shifts | Custom, or a ready-made app you can configure deeply |
| Field staff who check in by phone | Custom, if location rules matter |
| Payroll must feed your existing accounting or ERP | Custom integration |
| Arabic and English for staff and managers | Check both before you buy |

If HR is one of several processes that live in spreadsheets, read
[does a small business in Egypt actually need an ERP?](https://kftechsolutions.dev/blog/erp-for-small-business-egypt)
first. Attendance and payroll are also on our list of
[workflows every business should automate first](https://kftechsolutions.dev/blog/seven-workflows-every-retail-business-should-automate).

At KF Tech Solutions, HR and internal management systems are part of our
[business systems](https://kftechsolutions.dev/services/business-systems) work. We build them as web
systems with an admin dashboard and, where staff check in from the field, a
mobile app, in Arabic and English. We start with your current attendance
method, leave rules and payroll sheet, and build around them instead of asking
your team to change how they work.

Projects start from $200; the final price depends on scope, with a fixed written quote after a free call.

## Common questions

### Can the system work with the fingerprint device we already have?

Often, yes. It depends on whether the device can export its log or connect
over the network. We check the model and its export options before quoting.

### Can employees check in from their phones?

Yes. A mobile check-in can record the time and location, and can be limited to
a set radius around the site or to the company network.

### Will it calculate social insurance and salary tax?

It can, using rates and limits stored as settings. Your accountant should
confirm the figures, because they are updated by official decisions.

### Does it replace our accountant?

No. It prepares accurate payroll inputs and reports. Filing and final review
stay with your accountant.

### How long does it take to build?

It depends on the number of branches, shift types and integrations. We give a
timeline with the fixed quote after the first call.

## Ready to stop retyping the payroll sheet?

Tell us how your team checks in today and how payroll is prepared, and we will
suggest the simplest setup that fits. [Book a free call](https://kftechsolutions.dev/book) or
[send us a message](https://kftechsolutions.dev/contact).

## Sources

- [National Organization for Social Insurance (NOSI)](https://www.nosi.gov.eg)
- [Egyptian Ministry of Labour](https://www.labour.gov.eg)
- [Egyptian Tax Authority](https://www.eta.gov.eg)

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KF Tech Solutions is a software studio in Cairo, Egypt, founded by Kirollos Fayez in 2020; its only website is kftechsolutions.dev. It is not affiliated with KFTECH Software Solutions (kftechsols.com).